Projects Coordinator
Department:
Projects
Location:
Wetherby
Job Description
JOIN THE FAMILY
EVERYTHING WE DO IS DESIGNED TO CREATE MOMENTS OF WOW
Established for over 19 years, EPH Creative is one of the UK’s leading event & theming suppliers. We work with an ever-growing & impressive range of clients from well-known TV Shows, to Visitor Attractions, Corporate Clients, Weddings and Private Parties. We supply props and theming to over 2,000 events & bespoke projects each year. Our headquarters near Wetherby house an Aladdin’s cave of props, furniture and theming, and our State of the Art Scenic Production facility is one of the largest in the UK.
As a result of expansion we are now looking for an a Projects Coordinator to join our Projects team. This is an exciting opportunity to join a new department, and contribute to a wide variety of Creative Projects. Workload for the team is diverse –in addition to overseeing the development of our own rental product development, the department also manages bespoke-build items, through to larger fit-out projects, and large scale live events.
As Projects coordinator you provide central administrative support to the team, and help the flow of projects. You will manage the team inbox, assign new projects, and become fluent in the systems we use to manage our rental products. In addition to your own responsibilities, you’ll also assist the projects team across sourcing, purchasing and admin tasks.
You are a resourceful and logical thinker who loves to understand the detail, and be organised. You are a proactive and energetic team player, supportive of your co-workers and able to communicate effectively with colleagues and suppliers alike. You are calm under pressure, able to juggle multiple priorities and take ownership. You are enthusiastic about what we do, and excited to help contribute to the development of the department.
Responsibilities
• Coordinate all new project/bespoke requests enquiries, assigning them to members of the Projects team, and monitoring progress.
• Manage directly multiple small-scale project requests – liasing with Estimator, Design and Purchasing to co-ordinate client response for the Sales team
• Oversee all new products added to our rental system, ensuring they are added correctly with all accessories and components
• Liase closely with the Production Office on behalf of the Projects team, communicating on capacity and upcoming projects/requests
• Assist in the development of Rental Stock Product Development -such as packaging improvements.
• Checking the Projects System daily, raising relevant work orders in response.
• Updating all systems with relevant information – including suppliers, purchasing information
• Assisting the Projects team with administrative duties – including sourcing, placing orders, raising production tickets and reporting.
Skills/attributes required
• Organised
• Proactive
• Logical Thinker
• Excellent Communicator
• Proactive
• Confident
• Multi-tasker
Hours of work
Usual office hours are 8am – 4.30pm or 9am – 5.30pm, Monday to Friday. We are looking for part time or full time applicants who are interested in this role. Minimum 4 days a week- 30-40hrs.
Benefits
We recognise that our people are at the heart of our success, and we strive to create an engaging and collaborative working environment, where every team member feels valued.
• 22 Days paid holiday, plus Bank Holidays (rising to 25 days leave over 3 years)
• An additional Paid days leave on your Birthday
• Company Pension Scheme
• Excellent Kitchen facilities and break out area
• Annual team events, including Family & Friends day, and Staff Party
• Borrowing of props and décor for your own personal special occasions
• Free Parking on Site
Salary:
£25,000 - £28,000 (salary flexible dependent on experience)